Which is less Google Workspace or Office 365?
Which is cheaper Google Workspace or Office 365?
Choosing the right cloud productivity suite critically depends on aligning business needs with available features and pricing models. Microsoft 365 and Google Workspace offer competitive and nuanced plans designed for different organisational requirements, budgets, and collaboration styles.
Microsoft 365 and Google Workspace plans show prevalence in parallel pricing tiers yet distinct emphases in offerings. Microsoft 365’s Business Basic, priced more affordably at $5/user monthly, suits businesses preferring Microsoft’s Office ecosystem with web/mobile access but without desktop applications. In contrast, Google Workspace’s Business Starter for $6 per user offers less per-user storage (30GB vs 1TB) but integrates basic collaboration without some of Microsoft’s core apps.
Both platforms price their mid-range plans similarly ($12–$12.50), but Microsoft adds desktop Office apps while Google emphasizes pooled storage and meeting features. Businesses favouring offline desktop app functionality may prefer Microsoft 365 Business Standard, while those prioritising scalable cloud storage and integrated AI features might lean toward Google Workspace Business Standard.
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Microsoft 365 vs. Google Workspace plans & pricing
Determining whether a cloud service fits your budget and business needs depends heavily on its plans and price.
Microsoft 365 plans and pricing
- Microsoft 365 Business Basic: For companies that need straightforward remote solutions, this entry-level plan is perfect. The monthly cost of this plan is $5 per user. It comes with web and mobile versions of Word, Excel, and PowerPoint, as well as corporate email and 1TB of OneDrive storage. This plan excludes desktop versions of Office applications.
- Microsoft 365 Business Standard: This plan is available for $12.50 per month per user and is best suited for organisations looking for complete remote and collaboration tools. It combines the Business Basic plan with all the premium office apps, including desktop versions.
- Microsoft 365 Business Premium: The monthly cost of this Microsoft 365 edition is $20 per user. Business Standard offers comprehensive security and administration services in addition to the premium apps and cloud services. This package is appropriate for businesses that need remote work options and sophisticated threat protection.
- Microsoft 365 Apps for business: Small businesses and startups that use Office apps and online file storage but do not need Microsoft’s business email are best suited for this edition, which costs $8.25 per user per month. SharePoint, Microsoft Teams, and corporate email are not included in this package.
Google Workspace Plans and Pricing
- Business Starter: This plan is perfect if you are beginning a new business or have a small one. This entry-level plan, which costs $6 per user per month, gives each user 30GB of cloud storage. AppSheet, Cloud Search, Vault (for storing, archiving, and searching data), and shared drives for your team are not included in this plan.
- Business Standard: This is the most popular Google Workspace plan and is available for $12 per user per month. This plan offers 2TB of cloud storage per user. This plan supports video meetings for up to 150 participants and also allows recording of the meetings. Similar to Business Starter, this plan doesn’t include Vault for data retention and eDiscovery.
- Business Plus: For companies looking for increased storage space and improved security, this plan is perfect. It costs $18 per user each month and comes with a number of extra capabilities, such as Cloud Search, attendance monitoring, and the ability to hold online meetings with up to 250 attendees. Advanced endpoint management and Vault are two examples of the improved security and management capabilities offered by this package.
Difference Between Google Workspace or Office 365?
Here’s a comparison chart of Microsoft 365 and Google Workspace for a quick overview:
| Features / Functions | Microsoft 365 | Google Workspace |
|---|---|---|
| Plans & Pricing | Microsoft 365 Business Basic—$5/user/month Microsoft 365 Business Standard—$12.50/user/month Microsoft 365 Business Premium—$20/user/month Microsoft 365 Apps for Business—$8.25/user/month Enterprise Plans Microsoft 365 E3 – $32/user/month (annual commitment) Microsoft 365 E5 – $57/user/month (annual commitment) Microsoft 365 F3 – $8/user/month (annual commitment) | Business Starter—$6/user/month, Business Standard – $12/user/monthBusiness Plus – $18/user/month, Google Workspace Enterprise Plans—Custom pricing |
| Cloud Storage | 1TB of OneDrive storage 50GB email storage | Business Starter—30GB per user, Business Standard—2TB per user, Business Plus—5TB per user |
| Business Apps | Word, Excel, PowerPoint, OneDrive, Teams, Outlook, Exchange, SharePoint | Docs, Sheets, Slides, Keep, Sites, Google Drive, Calendar, Meet, Gmail, Chat |
| Collaboration & Communication | allows for many users to edit at once allows up to 300 individuals to participate in video conferences and online meetings. enables you to use Microsoft Teams to communicate with your team either on the go or from your desktop. enables you to work together from a single location and access team conversations, meetings, files, and apps. | allows for real-time multiuser editing. Up to 250 people can join Google Meet, depending on the plan. Voice and video conferences, Advanced chat rooms with guest access, and threaded rooms |
| Security & Support | Data encryption Microsoft cloud security technology, loss prevention, Multi-factor authentication, Built-in spam, malware and unusual activity detection 99.9% financially backed uptime guaranteeRound-the-clock phone and online support | Data encryption, two-step authentication, loss prevention, Google Cloud security protection, and integrated spam, phishing, and anomalous activity detection, 99.9% assurance of application availability, Standard Support (Enhanced Support is a chargeable upgrade) |
Thus, thorough evaluation of the detailed plans and their incremental capabilities fosters informed decision-making to optimize cost-efficiency and productivity in modern business environments. For additional information visit here
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